Privacy Policy

Heatsheet Effective Date: May 7, 2026 Last Updated: May 7, 2026

1. Introduction

Heatsheet ("we," "us," or "our") operates joinheatsheet.com and app.joinheatsheet.com (collectively, the "App"). This Privacy Policy explains how we collect, use, store, and protect information about you when you use the App. By using the App, you agree to the practices described in this Policy.

2. Information We Collect

2.1 Information You Provide

When you create an account, we collect:

  • Name — to identify you within the App.
  • Email address — used for account creation, login, and communications from us.
  • Phone number (optional) — if you choose to provide it, for account-related notifications or verification.

2.2 Information Collected Automatically

When you use the App, we may automatically collect certain technical information, including:

  • IP address and approximate location (country/region level).
  • Browser type and operating system.
  • Pages visited, features used, and time spent in the App.
  • Referring URLs.

This information is used to maintain and improve the App and is not used to personally identify you in the normal course of business.

2.3 Information We Do Not Collect

We do not collect:

  • Payment or financial information.
  • Precise GPS or geolocation data.
  • Information from users we know to be under the age of 13.

3. How We Use Your Information

We use the information we collect to:

  • Create and manage your account.
  • Operate the fantasy game, including draft management and scoring.
  • Send you transactional emails (e.g., account confirmation, password reset).
  • Communicate with you about updates, new features, or changes to the App.
  • Monitor and improve App performance and user experience.
  • Investigate and prevent fraud, abuse, or violations of our Terms of Service.

We do not sell, rent, or share your personal information with third parties for their marketing purposes.

4. Communications

By creating an account, you consent to receive transactional emails from us related to your account and the App. If we introduce marketing or promotional emails in the future, we will provide you with an option to opt out.

If you provided a phone number, we may use it for account-related notifications or two-factor authentication. We will not use your phone number for unsolicited marketing without your explicit consent.

5. Data Storage and Security

Your data is stored on servers located in the United States. We implement reasonable technical and organizational safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you the App's services. If you delete your account, we will delete or anonymize your personal data within a reasonable time, except where we are required to retain it for legal or legitimate business purposes (e.g., fraud prevention, legal compliance).

7. Sharing of Information

We do not sell your personal information. We may share your information in the following limited circumstances:

  • Service providers: We may share data with third-party vendors who help us operate the App (e.g., hosting providers, email delivery services). These parties are contractually obligated to handle your data securely and only for the purpose of providing services to us.
  • Legal requirements: We may disclose your information if required to do so by law, court order, or government authority, or if we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, or investigate fraud.
  • Business transfer: If Heatsheet is acquired, merged, or its assets are transferred, your data may be transferred as part of that transaction. We will notify you before your data becomes subject to a different privacy policy.

8. Your Rights and Choices

You have the following rights regarding your personal data:

  • Access: You may request a copy of the personal information we hold about you.
  • Correction: You may request that we correct inaccurate or incomplete information.
  • Deletion: You may request that we delete your account and personal information.
  • Opt-out of communications: You may opt out of non-transactional communications at any time by following the unsubscribe instructions in any email we send, or by contacting us directly.

To exercise any of these rights, contact us at the email address below.

9. Children's Privacy

The App is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that we have inadvertently collected such information, we will delete it promptly. If you believe we have collected information from a child under 13, please contact us immediately.

10. Third-Party Services

The App may link to third-party websites or services (e.g., World Athletics, social platforms). This Privacy Policy does not apply to third-party sites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party services you use.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Last Updated" date at the top of this page. Continued use of the App after changes constitutes your acceptance of the revised Policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

Email: support@joinheatsheet.com Website: joinheatsheet.com